October 2-3, 2019 | Houston Marriott Westchase | Houston, TX
General Information
General Information
Exhibitor Deadline/Checklist
Exhibitor FAQs
Hotel Reservations & Travel Information
Exhibitor Services Manual
Full Exhibitor Services Manual
Freeman’s Quick Facts
Houston Union Regulations
Exhibitor Appointed Contractor (EAC) Forms
Warehouse Shipping Labels
Show Site Shipping Labels
Digital Swag Bag Offerings
| Official Event Name: | OilComm Conference & Exposition 2019 |
| Event Website: | www.oilcomm.com |
| Show Dates: | Wednesday, October 2 – Thursday, October 3 |
| Event Venue: | Houston Marriott Westchase |
| Hotel Reservations: | Hotel reservations can be made online or by calling the Houston Marriott Westchase at +1(713) 978-7400 and mentioning “OilComm 2019”. |
| Move-In Hours: | Monday, September 30: 11:00 a.m. – 1:00 p.m. (exhibitor island booths only) Monday, September 30: 1:00 p.m. – 5:00 p.m. (full) Tuesday, October 1: 8:00 a.m. – 5:00 p.m. |
| Registration Hours: | Tuesday, October 1: 8:00 a.m. – 5:00 p.m. Wednesday, October 2: 7:30 a.m. – 5:00 p.m. Thursday, October 3: 8:00 a.m. – 4:00 p.m. |
| Exhibit Hall Hours: | Wednesday, October 2: 10:00 a.m. – 4:30 p.m. Thursday, October 3: 10:00 a.m. – 4:30 p.m. |
| Move-Out Hours: | Thursday, October 3: 4:30 p.m. – 10:00 p.m. |
| Official General Services Contractor: | Freeman Services Phone: (713) 770-6750 / E-mail: FreemanHoustonES@freemanco.com |
| Freeman Advance Order Deadline: | Thursday, September 12, 2019 |
| Shipping Information – Warehouse Accepting shipments beginning on Tuesday, September 3 through Wednesday, September 25. |
Exhibiting Company Name / Booth # OILCOMM 2019 – 485414 C/O Freeman 9285 Park South View, Ste 100 Houston, TX 77051 |
| Shipping Information – Show Site Accepting shipments beginning on Monday, September 30. Anything sent earlier will be REFUSED by the venue. |
Exhibiting Company Name / Booth # OILCOMM 2019 – 485414 C/O Freeman Houston Marriott Westchase 2900 Briarpark Drive Houston, TX 77042 |
| Booth Carpeting: | The exhibit hall is carpeted. |
| Maximum Height Allowance: | Inline (Linear) Booths: 8’ on the back wall Perimeter Booths: 12’ on the back wall Split Island Booths: 16’ on the back wall Island Booths: 25’ See display guidelines for exact specifications. |
| Deadline | Task |
| September 2 | Deadline to submit free company description in show guide Contact Tracy Le directly at +1-713-343-1785 if you need assistance. |
| September 5 | Deadline for artwork to be included in show guide (i.e.: full page ads) Contact Michael Conti directly at mconti@accessintel.com to purchase. |
| September 5 | Deadline for logo upgrade in show guide |
| September 3 | Freeman Services will begin to accept material to warehouse location |
| September 7 | Deadline for Exhibitor Appointed Contractor Form Please e-mail to Ashlyn Geoffrey at ageoffrey@accessintel.com |
| September 12 | Freeman Services Discount ENDS! Take advantage for discounted online pricing of furniture, carpet, etc. |
| September 16 | Deadline for hotel room discount price at the Houston Marriott Westchase |
| September 18 | Deadline for Certificate of Insurance Form |
| September 21 | Deadline to submit Lead Retrieval form at discounted price You can rent your scanner online at: leads-sales.customreg.net/register/712ed468-3452-4596-9be6-ace2e2ab39a3 |
| September 25 | Advanced Shipping to Freeman Warehouse ENDS! Material arriving after September 27 will be charged |
| September 30 | Onsite Shipping received at the Houston Marriott Westchase Shipments that arrive BEFORE 9:00AM may be refused |
| September 30 | Deadline to finalize your digital swag bag offer through Everthere |